This page describes the import wizard for importing papers from CMT or OpenReview into the conference website. To use these wizards you will need your CMT or OpenReview identifier and CMT or Open Review login credentials and be a member of the organizing committee or one of the subcommittees (e.g. workshop) for the conference. The Import process can be run multiple times to pick up changes in CMT or Open Review. If no changes are detected then the process can be run without again and is effectively a no-op.
The Paper Import Wizard can be found at the following urls.
Website | CMT Import URL | OpenReview Import URL
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The import wizard has the following steps. For steps 1 and 2 click the Next Step button after you have filled in all the appropriate fields. Steps 3, 4 and 5 show the changes that will occur to the website database. Review these changes and then click Confirm Import if the changes are correct, otherwise click Cancel to start over.
- You must enter the following fields for identifying basic information for importing your papers
- The identifier for the location of your papers in either CMT or OpenReview
- Your username and password for CMT/OpenReview
- The workshop you want to import the papers into (if you only are an organizer for one workshop this should be the default)
- The slideslive-presentation-style for importing the papers. If you aren't sure what you would like select Parrellel poster session. See below if you need to have some events with different presentation styles.
- The conference session (Main Conference, Tutorials, or Workshop).
- For OpenReview you can also create links in the database which reference each individual paper's URL in OpenReview.
- Before displaying the next step the system retrieves information from CMT or OpenReview. This may take a few minutes if there is a lot of information. After the information is retrieved each of various paper status (Accepted, Rejected, etc.) is displayed along with a selection of what kind of event will be created in the conference website for that particular paper status. A default mapping is produced which maps accepted papers to poster events and accepted orals to oral events. If you are satisfied with this mapping then simply click Next Step. Some status, e.g. Reject, should not produce any events at all in the conference website. You may also select more than one event to be created for an acceptance type. If you wish to have some papers with both a poster presentation and an oral presentation then select both of these checkboxes and two different events will be created during import. If some of the papers will have two events (an Oral and a Poster) and other papers will only have one event (a Poster) but the remote site status doesn't distinguish between these two then select both events to be created and delete the unwanted events after the import on the Organizer admin Events page.
- Any new users (derived from the author information at CMT or OpenReview) are added to the conference website. Note that if all the authors already have user accounts on the website then this may be an empty set of new users. Any new email addresses for the conference website will be displayed and then added to the database once Confirm Import is clicked. Note that authors may have multiple email addresses and may have registered with the conference website under another email address, if this is the case see linked-accounts. It is recommended that you send information to all your new authors that this email has been added as an account on the website conference.
- Step 4 displays the paper data which will be imported into the conference website once the Confirm Import button is pressed. Note that this page will show differences from what is already in the conference website so you can see what has changed since your last import. For the first import all the data should be show as green new data.
- The final import step creates a table linking author accounts to their poster and/or speaking events. This allows the author information to be displayed on the website and also allows the authors to upload their posters on the conference website. Click Confirm Import to complete the wizard.
If you have different levels of acceptance, say "Accept (Poster)" and "Accept (Oral)",and wish to have different Presentation Styles for the different events there are a couple of ways to handle this situation. One way is to simply select a presentation style that applies to most of the events, say "Prerecorded on-demand video, not live-streamed with session" for the Posters and apply that to all the events then use the regular Schedule Editor to change those events that need a different presentations style, say "Talks, prerecorded & live-streamed" for Oral Events. Or alternatively you can run the import process twice. Once with one presentation style and only selecting those CMT or OpenReview paper statuses for which that presentation style applies and then running the import process again and selecting the other presentation style and paper statuses.