¶ TL;DR
- Tell me about the Organizer Admin interface
- Tell me about the Organizer Start Page
- Tell me about the Legacy Schedule Editor
¶ Editing Events With Sub-Events
Many events at a conference may be composed of several sub-events. Examples of these larger events are workshops, affinity workshops, sponsor expo events, demonstrations, tutorials and any other event where a focused group of organizers lay out a sub-schedule for a single event within the larger conference. Workshops are the best example of this where a several hour workshop may include invited speaker talks, a panel discussion, a poster session or two as well as several breaks. The workshop may have several organizers which create the overall event.
The conference website supports organizers of these events, selected by the various conference chairs, in creating a sub-schedule and defining other aspects of these workshop like events.
¶ ... Collectively Called Workshops
In the rest of this document we will call any event which has sub-events and an organizer or small group of organizers a workshop. As mentioned in the preceding section these can be any number of event kinds which the overall conference planners have identified.
In other words workshop organizer also means organizers for affinity workshop, tutorial, demonstration, expo session, etc.
¶ Website Support for Workshop Schedules
In August 2023 a new implementation was introduced for workshop organizers called the Organizer Admin pages. These are based on Django's Admin pages but specifically taylored for workshop organizers. There are many resources on the internet about Django and it's admin pages however most of these combine implementing the admin pages alongside using those same pages (e.g. Mozilla's Django Tutorial).
This older support for editing a schedule and other details of a workshop is called the Legacy Schedule Editor. This support is still available. Note that the Schedule Editor and Organizer Admin pages both update the same underlying database so you can choose to edit things using either interface. Features not available in the Legacy Schedule Editor include setting a workshop organizer as a streaming engineer and marking the Zoom link for a workshop as visible to all attendees.
¶ Accessing the Organizer Start Page
You must be logged into the website in order to use the organizer admin pages. When you visit the home page, e.g. https://neurips.cc, you should see a button that will take you to the editor. If you don't see your workshop the two most common reasons are either that you have not yet been added as an organizer for the workshop by another workshop organizer, or that the email which identifies you as an organizer is different than the email you're logged into the website with. For the former issue contact the primary workshop organizer; for the later issue you can either log on using the other email address or, better, merge these two accounts.
¶ Organizer Start Page
The organizer start page has links for both implementations above of managing workshops. This page is the default page linked to from the conference's home page. There is an option on this page to skip it and go directly to the Organizer Admin pages from the link on the conference home page. You will always need to use this page to select the Legacy Schedule Editor. Click the Save and Go To Organizer Admin button if you're unsure which option to use.
This page has the following selections:
| Selection or Action | Description |
|---|---|
| Do not show this page again: | Selecting this checkbox changes the behavior of the link on the home page such that it skips the Organizer Start Page and goes directly to the Organizer Admin pages. |
| Select Workshop: | Select your workshop from a drop down list or '--------' to indicate no workshop. |
| Edit workshop schedule or other details | Save and Go To Organizer Admin Save the selected options and goes to the Organizer Admin page. [If unsure where to go then start with the Organizer Admin.] |
| Assign complementary tickets | Save and Go To Comp Tickets Save the selected options and go the the Complimentary Tickets assignment page (Only the primary contact can assign the complimentary tickets.) |
If you are a workshop organizer you can reach this page at
- neurips.cc Organizer Start Page
- icml.cc Organizer Start Page
- iclr.cc Organizer Start Page
- virtual.aistats.org Organizer Start Page
- mlsys.org Organizer Start Page
- cvpr Organizer Start Page
¶ Organizer Admin
See Organizer Admin.
¶ Legacy Schedule Editor
See Schedule Editor