For an overview of sub-event scheduling see the Workshop, Expo, Tutorial, Demo and other Sub-Schedule Organizers. Only workshop or other organizers have access to the features on the Organizer Admin site.
The Organizer Admin pages can be found at
From the Organizer Admin site you can Add a New User Account, edit your Workshop Details, view other Workshop's Details, and manage your Workshop Events.
¶ Admin Page Overview
Generally the Admin pages look like this.
The Menu Bar shows the currently selected workshop, a link to the Organizer Start Page, and a link back to the conference home page.
The Sidebar is where you select the action you want to perform. The Sidebar can be hidden or displayed using the Sidebar control.
The Items List or Item Change Area will display a list of items (e.g. Workshop Details or Workshop Events) or a specific item's details.
¶ Add a New User Account
All speakers, authors, organizers and attendees at a conference must have a user account on the conference website. You specify a speaker, author or organizer in the other pages on the Organizer Admin site by using the email address associated with their user account. If you need to add a speaker, author or organizer who does not have an account use the +Add button for Add User Account. On the next page fill in the new users email, first name and last name. By default an email is sent to this user asking them to log into the website to set a password and provide more details for their profile. If an email already has an account you will not be able to create that account.
¶ Workshop Details
For you workshop you may update the Workshop Details by clicking on the Workshop Details in the sidebar. You can view other workshop details but you cannot update details for a workshop which you are not an organizer of. Workshop organizers are listed at the bottom of the Workshop Details page and you may add, remove, update and reorder your workshop organizers here.
You may update your workshop title, nickname, primary contact, External Website URL, whether Zoom is visible to attendees among other things.
¶ Workshop Details (All Workshops)
You can view the workshop details for all workshops in the conference including your workshop. Clicking on Workshop Details (All Workshops) shows a list of all the workshops. Clicking the id for one of the workshops in the list will show the details for that workshop.
¶ Workshop Events
You can manage the events for your workshop by clicking Workshop Events in the sidebar. When you click on this it will show the Workshop Events Change List View. The change list view shows all your workshop events ordered by starttime, which is the order they appear to attendees on the website. To update an existing event click on the events id number in the Workshop Events Change List View. See the Workshop Event Add, View, or Update Page section below for details on managing an individual event.
¶ Add a Workshop Event
Click on +Add next to Workshop Events in the sidebar or click on +Add Workshopevents in the upper right of the Workshop Events Change List View. Fill in the fields for your new event. Be sure to click one of the Save buttons to save the new event.
¶ View or Update a Workshop Event
Click on the Workshop Events in the sidebar to show the Workshop Events Change List View and then click on the id of the event you wish to view or update to show the Workshop Events Change View. If you modify a field be sure to click one of the Save buttons to save the updated event.
¶ Workshop Event Speakers (or Authors)
The workshop event speakers are listed at the botton of the Workshop Event Add or Change View. You can add new speakers by entering their email into the empty Speaker box. If when you enter an email the system responds with No Results Found, then this email does not have an account for the conference and you will need to add their account (see Add New User Account above).
Be sure to click one of the Save buttons after adding or modifying the details for an event speaker.
¶ Delete a Workshop Event
Click on the Workshop Events in the sidebar to show the Workshop Events Change List View and then click on the id of the event you wish to delete to show the Workshop Events Change View. On the Workshop Events Change View click the Delete button. A confirmation page will be displayed, click on Yes, I'm Sure to delete the event.
¶ Workshop Event Add, View, or Update Page
| Name | Enter the name of the event here. E.g. Opening Remarks or Afternoon Poster Session |
|---|---|
| Workshop Event Type | The event type may be anything you want. E.g. Invited Talk or Poster Session. Must be Poster for poster presentations. |
| Presentation Style | This is the SlidesLive presentation style. |
| Workshop Time | This is the current time of the overall workshop time. Early in conference planning you may add events outside of this time and the overall event time will be changed by the conference staff. |
| Time Bounds | This is the bounds of the time where you can schedule events in your workshop. Late in conference planning this will converge with the Workshop Time above. |
| start time | [Optional] The start time for this event. Must be within the Time Bounds above (but may be outside the Workshop Time early in planning). Events without a time will be shown after other scheduled events. This may work well for your Poster events if you have a lot (and just have a Poster Session event with scheduled times). |
| end time | [Optional] The end time for this event. Must be within the Time Bounds above (but may be outside the Workshop Time early in planning). |
| Url | [Optional] A URL for this event. |
| Abstract | [Optional] An abstract for this event. |
| SlidesLive Details | The SlidesLive details section is read-only and provides information about SlidesLive recording status. Recording may not be available for all conferences. |
| Advanced Options | Advanced Options should not be necessary to update. |
| Workshop Event Speakers | Add event speaker emails for this event here. Multiple speakers may be added per event. The email must have an account on the conference website. You can add a new account (see above). The sortkey can be used to change the order of the speakers. |