The Session Chair's/Moderator's role is to monitor all aspects of their session, with the assistance of a SlidesLive engineer and a volunteer.
These instructions are for ICML and NeurIPS, but much of the content also applies to ICLR, AISTATS and MLSys.
Post the following into RocketChat at the start of the event (if you like, you can ask the volunteer to do it):
*Welcome to NAME_OF_EVENT! If you need technical help accessing this session, please ask in the HelpDesk channel:
For other kinds of help, visit the Help menu.*
If you have questions for the speaker, please enter them here stating clearly what part of the talk you are referring to and what the question is. The moderator will then read the question for you.
The SlidesLive engineer will start the Zoom session and is in charge of streaming content. We ask that you join the session 30 minutes ahead of the scheduled start to leave sufficient time to resolve any technical problems.
During the talks, the audience can enter questions in RocketChat. After the talk, you will lead the live Q&A, by selecting a diverse and interesting set of questions from RocketChat to ask the speaker. The speaker will be present on Zoom and will answer the questions live. Please keep track of the time and stay on schedule.
You are encouraged to have several questions/comments ready to break the ice in case audience participation is low on RocketChat.
Zoom conference background images are available.
Please log into the session 30 minutes before it is scheduled to start to check in with with the SlidesLive engineer and the speakers. The Zoom login information is located at the top of the page for that session (the Zoom link is only visible to Authors and Session Chairs and volunteers).** If you do not see the Zoom link it is likely that you have multiple NeurIPS/ICML/ICLR accounts and you should try your other account.
The Zoom link is for your use only and needs to be kept private, please do not share or post the link.
From the conference home page icml.cc / neurips.cc / virtual.aistats.org, iclr.cc click on the Virtual Site or Conference Site button, then click Schedule in the top menu, and finally on your Session in the schedule. Join the Zoom session by clicking the Join Zoom link at the top of the page (the link is only visible to Authors, Moderators and volunteers). The SlidesLive engineer is the one who will start the Zoom Session. In the unlikely event that the SlidesLive engineer is not there 30 minutes ahead of the scheduled start, please contact SlidesLive immediately by emailing Jan Fischer (email@example.com).
Check the event page ahead of time to confirm that you can log in and that see the Join Zoom link for your session. If you do not see the link, please contact
Many sessions will have a volunteer. The volunteer will join the Zoom session and will monitor RocketChat for inappropriate conduct and to provide basic technical support.
Moderators should be prepared to take questions from the live audience and from RocketChat. Please read any question that is asked, whether from the live audience or from RocketChat so the question is clearly stated in the live stream.
Arrive 25 minutes before the start of your event or session. Log into the conference website and open the page for your event. Questions will come in through RocketChat (remote attendees) and from the physical audience.
If you cannot make it due to illness, flight delays etc.: We rely on you, but understand that life is a bit unpredictable these days. If, for instance, you are not feeling well or your flight gets delayed and you won't reach in time, please contact firstname.lastname@example.org immediately, with email subject “Session chairing: need replacement”. The earlier we get your message, the more likely it is that we can reach a replacement session moderator.
There will be a volunteer assigned to all Oral sessions to manage the sequence of presenters. There will be a Windows 10 laptop with Adobe Acrobat Reader at the podium connected to the house video and audio.
Right before the session: Visit the session's page on the conference website and click the blue PDF icon to download the slide decks for the entire session. Each talk will have a title slide followed by the slides uploaded by the authors.
If an author failed to upload slides, there will only be a title slide. If the author arrives before the session, they can upload the slides (as per the presenter instructions here) and you can re-download the entire deck. Otherwise, that author will present with no slides or skip.
ICML 2022 Orals (Long Talks) are 15 minutes + 5 minutes Q&A, for a total of 20 minutes. Spotlights (Short Talks) are 5 minutes with no Q&A. Please keep track of the time and stay on schedule. Spotlight talks follow one right after the other, with no introductions or Q&A.
The moderator opens and closes the session.
We do not expect inappropriate conduct but you need to be ready in case it happens.
Please visit our FAQ page for suggestions on how to resolve common issues and contacts.